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| Year of birth |  | 1981 |
Current Location/Address |
| City or Town | | Batangas City |
| State | | 4200 |
| Country | | UNITED ARAB EMIRATES |
Permanent/Home Location/Address |
| Country | | UNITED ARAB EMIRATES |
Languages |
| Primary Language | | Fluency |
| Tagalog | | Read, write and speak fluently |
Nationalities |
| Nationality By Birth | | PHILIPPINES |
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Experience Classification |
| Job Function | | Years Experience |
| Administrator | | 1 |
| Document Controller | | 3 |
| Secretary | | 2 |
| Industry | | Years Experience |
| Building & Construction | | 1 |
| Oil and Gas | | 2 |
| Engineering | | 2 |
| Manufacturing | | 1 |
Qualifications |
| Highest Qualifications | | Degree |
| Qualification | Subject | Establishment/Country | Year |
| Degree | Bachelor of Science in Computer Engineering | University of Batangas, Philippines | 2003 |
| HNC/ONC/Certificate | Web Page Design and Development | Informatics Institute, Philippines | 2002 |
Other Qualifications, Memberships, Certification
CIVIL SERVICE COMMISSION OF THE PHILIPPINES EXAMINATION
Professional : 82.16% (17th Oct 04)
Sub-Professional : 83.94% (30th Apr 01) |
Computer Skills and Software Used |
Advance user of computer programs related to Windows Operation, MS-Word, MS-Excel, MS-Access, Database, Visual Basic, HTML, Adobe Softwares, AutoCad (Basic).
Knowledge in PC trouble shooting and Web Page designing.
Aconex (online document management and web collaboration system) Trained. |
Work Locations |
| Are you willing to move or relocate? | |
| Yes - I will relocate internationally | |
Availability |
| Earliest Start Date | | Given 5 weeks notice |
Ideal Next Job |
1. Document Controller
2. Project Coordinator
3. Project Secretary |
Required Salary & Conditions |
Minimum Salary US$ 4000 + Housing Allowance + Medical + Annual Ticket
(Negotiable) |
Employment History |
| Total Years of Work Experience: | | 6 |
| Commenced Full Time Work: | | 2003 |
| Name | | Aconex UAE LLC |
| Job Title: | | Document Controller |
| Duration | | From : 2008 To: |
Summary |
1. Computer Engineering graduate with a 5 years working experience which 2 years of it, is from a reputable Oil & Gas consulting company. Presently working in Abu Dhabi with Aconex (Online Document Management and Collaboration) and handling Aldar’s (one of the leading property development company of Abu Dhabi) projects as a Document Controller/ Team Admin.
2. Advance user of computer programs related to Windows Operation, MS-Word , MS -Excel, MS-Access, Database, Visual Basic, HTML and AutoCad (Basic).
Knowledge in PC trouble shooting.
3. Fully familiar from start of job to handover responsibilities for all the projects executed by the Company (Project Base for Oil & Gas).
4. Exposure with Internal Audit and QA System.
5. On job experienced for the requirement of Local Office Instructions for how to carryout project.
6. Aconex Trained |
Work Experience |
May 2008 to Present
Aconex
Abu Dhabi, UAE
Aconex is a dynamic, international company providing online document management and web collaboration system services to construction, engineering and facility management. Aconex provides secure and reliable system for managing project information and can help to reduce project costs, save time through project management efficiencies and improve risk management.
Assigned in Aldar Properties PJSC as:
TEAM COORDINATOR FOR SNR. DEVELOPMENT MANAGER’S TEAM
Projects: Al Bateen Park, Cleveland Clinic Abu Dhabi, Eco Park, Injazat Data Center and Motor Word
Job Summary and Scope:
To provide administrative and organizational support for the Senior Development Manager.
To provide an overall administrative coordinating role for the above group of projects.
To ensure that the administrative and organizational systems required to support a number of different projects are coordinated, consistent and efficient.
To oversee the work of project specific administrative staff to ensure that systems and processes are consistent and coordinated across all projects.
Responsibilities:
Administrative Support
Handle all incoming and outgoing correspondence.
Respond on behalf of the Senior Development Manager to correspondence when requested.
Answer questions, take messages and deal with queries and enquiries in a professional manner and always confidentially.
Undertake a variety of administrative work without supervision and ad hoc exercises as requested by Team Members.
Maintain an efficient flow of correspondence and other administration issues using an effective filing and referencing system.
Coordinate arrangements for meetings and assemble appropriate material in a timely manner. Attend meetings as required to take minutes.
Maintain and organize the diary; arrange appointments, travel and accommodation for the Head of Planning and Senior Development Manager.
Group Administrative Support
Manage and coordinate the administrative processes and systems across all projects under the Senior Development Manager.
Assist Project Managers in the use and operation of Darcom and Aconex as well as other new office technologies to ensure that projects comply with corporate requirements.
Become an administrative focal point for the Team.
Advise the Senior Development Manager in a timely manner on administrative problems/difficulties which may be affecting Team performance and which require management attention.
Technical Support
Prepare and produce Power Point and Excel database presentations as required.
Assist Project Managers with preparation of the new monthly report formats; a key task being to ensure consistency in the use of data and presentation. This will involve maintaining the database of information and historic reports.
Assist Project Managers with the preparation of regular project reports to ensure that deadlines are met and reports are consistent.
Have a working knowledge of all the Projects to ensure appropriate technical support can be offered as and when required.
Management of Additional Administrative Staff
Oversee and coordinate the work of Project specific administrative staff to ensure that Group administrative processes and systems are consistent and efficient.
DOCUMENT CONTROLLER FOR CLEVELAND CLINIC ABU DHABI
Assisting CCAD Team with the set up of their projects, systems implementation and developing documentation procedures and processes.
Maintenance and implementation of the Company Document policies and procedures to fully cover the system’s management process (production, numbering, distribution, storage and retention).
Process all incoming and outgoing project documentation and correspondence though the document controls system.
Monitor and continuously improve the document control procedures in accordance with the project objectives.
Assist, interfaces and liaisons between the consultants and project managers for submittals.
Provide hardcopies and softcopies of documentation to project engineers/managers and scanning capabilities, drawing conversions to readable electronic Acrobat Reader (PDF) files.
Liaise between Project Manager (Fluor Mideast Limited) and Client (Aldar) regarding CCAD issues and requisitions.
June 2005 to July 2007
NAMA Mott MacDonald LLC - Oil and Gas Division
Abu Dhabi, UAE
TECHNICAL ASSISTANT / PROJECT SECRETARY /DOCUMENT CONTROLLER
While working with NAMA Mott MacDonald I had an opportunity to work with following Major Oilfield Organizations in U.A.E:
Takreer as Project Secretary / Document Controller (NAMA Mott MacDonald and IRP Office)
ZADCO as Technical Assistant (ZADCO Office)
ADMA-OPCO as Project Secretary (NAMA Mott MacDonald Office)
ADCO as Project Secretary/ Document Controller (NAMA Mott MacDonald Office/ ADCO Office)
Margham Dubai Establishment as Project Secretary (NAMA Mott MacDonald Office)
Major work includes the following:
Ensures proper safekeeping of document and good quality of work output.
Data input to database related to document receiving & tracking, document transmittals, document imaging and project document archive, document reproduction & distribution.
Electronic-transmission of document, in accordance to project distribution system under the guidance of a senior document controller.
Document classification, sorting, filing, archiving and retrieval of document in accordance to project document indexing and filing system.
Prepare of Weekly Reports and Monthly Reports.
Arrange Oil Filed Security Passes to visit On-Shore and Off-Shore sites for all sites.
Projects Handled:
Takreer – Inter Refinery Pipelines Project (IRP) as Project Secretary/Document Controller.
My duties:
Update and issue MR’s and TTA’s of Mechanical Rotating with minimum supervision from the Lead Engineer.
Prepare and update Data Sheets for all Disciplines.
Prepare all documents according to Takreer’s standard format.
Issue all deliverables to Client for their comments. Prepare Transmittals and track all the revisions of all deliverables to help all disciplines to avoid any kind of conflict with the current revisions/issues of a Drawing / Document.
Distribute and track all the documents for IDC and SDC
Update DDR (Drawings/Documents Register / Progress Measurement Schedule) for all the deliverables to be submitted to Client and monitor their latest Issues.
Maintains and updates a comprehensive filing system including business correspondence, reports, telex, and circulars local and foreign addresses.
Check, record and file all vendor / subcontractor’s master documents.
Arranging oil field security passes for staff to visit oil field sites for the project from time to time.
Distribute vendor drawings and documents among the concerned engineers and disciplines and send marked up copies of the drawings / documents to vendor for their further action and chase them again for re-submission of the drawings/documents.
Zakum Development Company (ZADCO) – Satah Full Field Development Project – EPC as Technical Assistant (PMC)
My duties:
Assists Contract Engineer in preparing Pre-qualification Package, and Invitation to Tenders.
Follow-up responses from Potential Bidders.
Keeps records of all bidders documents / quotations and distribute them among the appropriate engineers for their evaluation of the bid upon advice /authorization of the Client.
Monitor and track number of Bidders and their database for contacting them for technical clarifications of their relevant materials.
Updates Project Schedule and Histogram.
Compile engineering document/specifications assisting project disciplines.
Maintains and updates a comprehensive filing system including business correspondence, reports, telex, and circulars local and foreign addresses for PMC.
Performs related duties when assigned such as obtaining photocopies.
Typing General Correspondence.
May 2004 To February 2005
W. C. Lareta Garments
Batangas City, Philippines
SECRETARY
My duties:
Overall Secretarial work such as self correspondence. Preparing agenda of the meetings & preparing the summary of minutes of the meeting. Action on queries received & follow-up. Scheduling appointment for the management & department.
Data Entry & Documentation.
Analyzing, filing & posting
Typing General Correspondence and internal memos.
Sending and Receiving Incoming and Outgoing mails, sorts, registers and stamps date
Prepares Outgoing mail for dispatch and maintains daily master file of Incoming.
Maintains and updates a comprehensive filing system including business correspondence, reports, telex, and circulars local and foreign addresses.
Attending phone calls and connects callers as necessary and appropriate.
Takes and conveys messages and answers general queries in a pleasant and efficient manner.
Receives and screens visitors, determines purpose for visit and advices the concerned people.
Makes arrangements for meetings, ensures that the required facilities and equipments are available.
Performs related duties when assigned such as obtaining photocopies, monitoring and replenishing the stock of Department stationary.
September 2003 To April 2004
Hanum Trading Company
Bengkurong Masin, Brunei Darussalam
ADMINISTRATIVE ASSISTANT CUM IT OFFICER
My duties:
Responsible for the Managers Appointment Schedule
Takes and conveys messages and answers general queries in a pleasant and efficient manner.
Receives and screens visitors, determines purpose for visit and advices the concerned people.
Prepare and issue Purchase Orders and Invoices
Performs monthly inventory
Maintains and updates a comprehensive filing system including business correspondence, reports, telex, and circulars local and foreign addresses.
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Comments/ Hobbies/ Interests etc: |
I love reading books/ Magazine and surfing the internet.
I am enjoying in making scrap books and editing photos using Photoshop and Gimp. |
-- End of CV/Resume --
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